How To Create a PayPal Shipping Label Without Purchase (or Transaction)

By | March 26, 2020
Paypal Shipping Label without Transaction
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With the advent of technology, our society is continuously processing transactions and payments online. This evolution has created opportunities for numerous companies to develop (that are solely responsible for assisting with online payments). At the head of the online and mobile payment market is PayPal. At the end of 2019, PayPal had over 305 million users across the globe.

However, while PayPal is known primarily as an online payment system, it offers a lot of additional services. One of the best: the ability to create shipping labels! This guide will walk you through the benefits of using PayPal for shipping label creation, how to create a shipping label with PayPal, and tips for success.

What are the Benefits of Shipping with PayPal?

There are numerous benefits associated with creating shipping labels with PayPal, including:

  • Cost Savings: Unlike many other online payment and shipment companies, PayPal does not charge any monthly or usage fees. PayPal also provides customers with commercial discounted rates on postage prices with UPS and USPS. This means that the amount you pay for postage through PayPal will likely be less than the standard postage price offered on UPS and USPS websites.
  • Time Savings: If you’re already performing transactions online, now you can keep your invoices, receipts, shipping labels, and tracking numbers all in one place for easy access. Printing labels yourself also saves you from wasting valuable time standing in line at the post office to ship your parcels. As anyone who has stood in line during the holiday season can attest, this can be a massive time saver!
  • Increased Professionalism: If you are shipping packages for work, professionalism is often at the forefront of your thoughts. With PayPal labels, you are getting professional, uniform labels from the comfort of your home. Additionally, PayPal offers the option to hide the cost of postage when printing the label – an added benefit for the professional shipper.

But don’t take our word for it. See the instructions below on how to print labels with PayPal and try it yourself.

How to Create a Shipping Label with PayPal with an Invoice

To create a shipping label for a transaction that has been completed via PayPal:

  1. Login to your PayPal account.
  2. Under the Activity tab, find the recent transaction for which you wish to create a label.
  3. Click on the desired order to expand the order details, and select Print Shipping Label.
  4. Choose your shipping carrier (PayPal offers UPS and USPS shipping).
  5. Enter and verify the shipping information.
  6. Once you ensure that your information is correct, click Confirm and Pay. You will have the choice to either pay with a credit card or your PayPal balance.
  7. Click Print Label to generate your label for printing. If your shipping label doesn’t open in a new window, disable the pop-up blocker on your browser and retry.
  8. Print the label and affix it on the parcel to be shipped.

For more information, and to ensure that your package arrives on time with no complications, see the Additional Considerations below.

How to Create a Shipping Label with PayPal without a Purchase, Transaction, or Invoice

To create a shipping label for a parcel that is not associated with a PayPal transaction:

  1. Login to your PayPal account.
  2. Go to http://www.paypal.com/shiplabel/create/. This page is incredibly difficult to find on the PayPal website. If you plan on printing labels with PayPal regularly, we would recommend bookmarking this address in your browser.
  3. A pop-up will appear for you to enter the recipient’s shipping address. Enter the recipient’s address and click Ship To This Address.
    How to Create a Shipping Label with PayPal without a Purchase
  4. Enter the address you will be shipping from. This will be the “return to sender” address if issues arise, so ensure that you use your address, not the address of the post office that your parcel will be shipping from.
  5. The next step is to select the shipping service you wish to use. PayPal allows you to ship with UPS and USPS and provides multiple service options. Select the service that is best for you (based on your parcel size, time frame, and budget).
    How to Create a Shipping Label with PayPal without a Transaction
  6. Once you select your shipping method, you will need to enter your parcel information. Based on the type of parcel you are shipping, PayPal will require you to include the weight (in pounds and ounces) and/or measurements (in inches) of your parcel. Ensure that these measurements are correct, or your package could be returned.
  7. Enter your shipping date. This date will automatically fill to the current date, so if you plan on dropping your parcel with the post office at a future date, make sure you change this date to reflect that.
  8. Click Calculate Shipping Cost on the right-hand side of the screen. This will populate the shipping costs based on the information you have provided.
  9. Once you are satisfied that your information is correct, click Confirm and Pay. You will have the choice to either pay with a credit card or your PayPal balance.
  10. Click Print Label to generate your label for printing. If your shipping label doesn’t open in a new window, disable the pop-up blocker on your browser and retry.
  11. Print the label and affix it on your parcel to be shipped.

While that may seem like a lot of steps, the process itself is rather simple. To help expedite the process and ensure that your package arrives on time with no complications, see the Additional Considerations below.

Additional Considerations 

To ensure that printing your PayPal shipping label goes smoothly, here are a few quick tips:

  1. Most of the shipping options on PayPal require the length (in inches) and weight of the package (in pounds and ounces). Therefore, a tape measure and scale are necessary to determine accurate information. Creating a shipping label with an incorrect size or weight measurements can cause your package to be returned.
  2. When printing your label, you can use either paper or label paper. If you decide to use label paper, the best size for PayPal shipping labels is Label 369, which is 7.375” x 4.5” in size.
  3. If you’re using copy paper to print your labels, make sure you cover the entire label with clear packing tape when you affix it to your parcel. Uncovered paper labels may fall off, tear, or bleed, causing your package to be returned or lost.
  4. PayPal can also generate labels for shipping internationally. When filling out the shipping information, PayPal will add additional steps to help you create the required customs forms and/or packing slips.
  5. All PayPal shipping options present the additional option for package insurance. If you choose to ship with Priority Mail, it comes with $50 of free insurance. For the best rate, do not add insurance to your Priority Mail parcels unless you need coverage beyond the $50 provided.
    Paypal Shipping Labels Insurance
  6. PayPal will allow you to void any shipping labels for 48 hours after they were created. If you make a mistake or cancel an order, make sure to void the label, so you do not lose your money!

Once your parcel’s PayPal shipping label has been affixed, check out our Guide on USPS Collection Boxes to find a shipping location near you. For more information on shipping and postage, please see our other Shipping Guides or Contact Us.

13 thoughts on “How To Create a PayPal Shipping Label Without Purchase (or Transaction)

  1. AvatarMike Hughes

    This is all great information, thanks. Do you know if there is a way to retrieve addresses you have shipped to before thru Paypal? That would be a significant benefit and it would enamor me to PP address labels for good!

    Reply
    1. TaylorTaylor Post author

      Hi Mike! PayPal keeps a record of all addresses that you have previously used for invoicing. If you are creating a shipping label using a PayPal invoice, it will auto-populate the customer name and address. However, if you are creating a shipping label without a PayPal invoice, it unfortunately does not give you the option to auto-fill your address based on stored addresses in your account.

      Reply
    2. AvatarHeather Pendley

      THANK YOU! I have a business PayPal account but spent way too long trying to create a bogus $0 invoice (I offer services, not products) just to ship my mom a book! This post was a life/sanity saver!

      Reply
  2. AvatarMaria C. Becerra

    Please help me… I can not create a shipping label with ebay purchases. Also in multiple orders I can not print the labels. How can I do. I have a lot of stuff here to send. Can you guide me how to do?

    Reply
  3. AvatarTash

    Hi is there any way you can tell me how to get to this link from PayPal (like a step by step) not just a link.

    Thanks so much

    Reply
    1. AvatarD anderson

      Go to your account page, on right hand side find “Manage Multiorder Shipping” and click on it. Then click “create shipment”

      Reply
  4. Avatarwilliam j downes

    Easiest way to replenish my PP account to cover occasional shipping labels?

    Reply
    1. MichaelMichael

      Hi William, to add money to your PayPal account log in to your account and select “Transfer Money” under the balance on your home page. On the next page, click “Add money to your balance.” From there you’ll be able to enter the amount of money you would like to transfer into your PayPal account and select “Add.”

      Reply
  5. AvatarLina

    Every time I enter the needed information in and request for shipping cost it keeps giving me an error saying they cannot process my request at this time. What am I missing. I am shipping about 22-25 packages every week for my newly establish boutique. Last few weeks shipping cost over $170 each time. I am in need to find ways to lower my shipping cost.

    Reply
    1. MichaelMichael

      Hi Lina, thank you for your question. This error code most commonly occurs when the debit or credit card on file is no longer valid. Even if there’s a bank account set up with your PayPal account, the error code will persist until the debit or credit card has been updated. If that doesn’t work, please let us know what error code it is giving you and we’d be happy to try to assist further.

      Reply
  6. AvatarDaniel Fairchild

    THANK YOU Paypal moved this I couldnt find it. This will save me LOTS of money! Thanks again!

    Reply
    1. MichaelMichael

      You’re most welcome Daniel, thank you very much for the kind words.

      Reply

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